May 2026 Minutes (Annual Meeting)
368
HACKTHORN and COLD HANWORTH PARISH COUNCIL
Minutes of the annual meeting of Hackthorn & Cold Hanworth Parish Council held on Tuesday 19th May 2026 at 7.40pm in Hackthorn Village Hall
Present: Councillors Pickering (Chair), Bright Graves and Marsden..
In attendance: The clerk and two members of the public.
1. Election of Chairman- Cllr Pickering. Proposed, Cllr Graves. Seconded, Cllr Marsden. Declaration signed.
2. Apologies for Absence – Cllrs Albone, Cracroft-Eley and Finney,
3. To receive declarations of interest – There were no declarations at this point.
4. Minutes of meeting held on 10th March- Signed as a true record.
5. Chair and councils comments- Cllr Bright noted some work has been done on the complaint to WLDC enforcement regarding the new development. However, the old access has still not been decommissioned and new style fencing has been introduced which is not as approved. Clerk to write again to Planning.
6. Clerk’s report on matters outstanding:- The contractor is to start work on the phone box on Monday 25th May. Work is expected to last 3-4 days. The clerk’s gov.uk email has been set up and councillors will soon receive their new emails and passwords. Response from Highways re parking restrictions is that this is to go before Planning & Regulation committee but no date has been set.
7. Reports from outside bodies:- No one in attendance.
8. Planning- None. No update on Scampton.
9. LCC Highways matters:- Some potholes have been repaired in Cold Hanworth but many still remain, particularly between Low Farm and Mill Lane. The same applies to work outside Popples Cottage. Clerk to report again.
10. Financial matters: H. Pitman: £319.22. Payment approved.
Annual return for the year ended 31 March 2026:
a) Execute Annual Governance Statement: Executed.
b) To approve Statement of Accounts: Approved
c) Execute Certificate of Exemption: Executed
d) Execute review of effectiveness of internal audit: Executed
11. Renewal of insurance policy & review inventory of assets: Renew insurance with Zurich at a cost of £287.21.
12. To review financial regulations: Reviewed
13. To review standing orders: Reviewed
14. To note general correspondence- None.
15. Update on bench for bus shelter- Cllr Finney absent. Defer. agenda
16. Update on phone box maintenance:- To be carried out last week in May. Materials purchased.
17. To discuss & resolve on grant towards production of Signpost magazine- The chairman confirmed a committee has been set up to keep it going in printed format. Resolved to award £200 grant.
18. Items of information to be noted and if necessary to be dealt with at the next meeting:- Agenda items: Interpretation panel for bus shelter.
The meeting closed at 8.14pm
Chair …………………………………………………. Date ……………….
Next meeting date 14th July at 8pm: 368