May 2025 Minutes (Annual Meeting)
356
HACKTHORN and COLD HANWORTH PARISH COUNCIL
Minutes of the annual meeting of Hackthorn & Cold Hanworth Parish Council held on Tuesday 13th May 2025 at 7.30pm in Hackthorn Village Hall
Present: Councillors Pickering (Chair), Albone, Graves, Marsden, Cracroft-Eley and Finney.
In attendance: The clerk and one member of the public.
1. Election of Chairman- Cllr Pickering. Proposed, Cllr Albone. Seconded, Cllr Cracroft-Eley. Declaration signed.
2. Apologies for Absence – Cllr Bright
3. To receive declarations of interest – There were no declarations at this point.
4. Minutes of meeting held on 11th March- Signed as a true record.
5. Chair and councils comments- Chairman advised the litter pick had taken place with a lot of litter being collected.
6. Clerk’s report on matters outstanding:- Nothing to report.
7. Reports from outside bodies:- No one in attendance. Police report previously circulated.
8. Planning- None. Scampton meeting to be held on 4th June.
9. LCC Highways matters:- Dangerous potholes at the side of the road leading to A15 to be reported to LCC, together with ongoing issue on Long Lane.
10. Financial matters: H. Pitman: £336.50; Village Hall: £25. Payments approved. The clerk informed council of problems with HMRC payroll sottware. Clerk to purchase new laptop. Contribution to be discussed at next meeting agenda
Annual return for the year ended 31 March 2025:
a) Execute Annual Governance Statement: Executed.
b) To approve Statement of Accounts: Approved
c) Execute Certificate of Exemption: Executed
d) Execute review of effectiveness of internal audit: Executed
11. Renewal of insurance policy & review inventory of assets: Renew insurance with Zurich at a cost of £250.34. No change to asset register.
12. To review financial regulations: Reviewed
13. To review standing orders: Reviewed
14. To note general correspondence- Concern re unruly dog in village to be reported to West Lindsey and the police.
15. To discuss village project to utilise CIL monies- Cllr Finney gave update on his attendance to Community Projects seminar and advised that various workshops are to be held in the future. It was agreed that a quote be sought for a bench in the bus shelter but that further consultation be had with residents regarding a more community based use. agenda
16. To discuss phone box maintenance:- No tradesmen interested in the job. Advertise in Signpost magazine for local resident who may be interested. agenda
17. Items of information to be noted and if necessary to be dealt with at the next meeting:- Agenda items: Village project; phone box maintenance; new laptop.
The meeting closed at 8.20pm
Chair …………………………………………………. Date ………………. Next meeting date 8th July at 8pm: 356